HRMS - Human Resources Management System

Can you manage your employee data quickly & effectively to take instant business decisions?

Todays organizations are driven by the capabilities of their employees. Management requires significant information about its human resources to make crucial business decisions . And then there are statutory requirements to maintain employee data.

With paper-based, spreadsheet based or home-grown systems, HR Professionals spend a lot of their time in maintaining and updating employee data. If calculated in terms of the man-hours required to maintain employee data, these systems prove very expensive and inefficient. Even after tremendous efforts there are lots of data gaps and inconsistencies making it difficult to find employee information or generate desired reports.

EmpXtrack HRMS is a sophisticated employee database solution that helps organizations to manage employee data with ease, consistency and accuracy. EmpXtrack integrated reporting tools enables you to quickly find out which employees have specific qualifications, age, experience, skill, competency etc. to do a specific task.

Features of EmpXtrack HRMS

• Employee Details: Here you can capture employee personal and professional details. When linked with Self Service, this information can be updated by employees themselves with appropriate approvals built into the system.
  • Record employee's personal details (multiple addresses, dependents, photograph, passport, visa, tax ids and other confidential ids, prior job history,  etc.)
  • Manage multiple employee relationships like manager, reviewer, dotted manager, head of department etc.
  • Record qualifications and training information,
  • Manage benefits information,
  • Record beneficiary information,
  • Store personal documents.
    
• Employment Records: Allows you to manage the employment related information about the employee that includes,
  • Employee reward & discipline records,
  • Employee Promotions, role changes and transfers,
  • Employee attendance and time records information,
  • Employee travel records,
  • Manage resources allocated to employee,
  • Manage employee probation period and automatically notify confirmation details.
    
• Employee Hierarchy/ Organization Chart: This feature allows you to view employee relationships in a graphical mode including their pictures, details and reporting structure. Its helps:

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  Effectively communicate employee information in an organized manner.

  Leaders, managers, and employees know each other by name, which fosters team spirit.

  Managers can quickly visualize the organization and have the employee related information needed for decision-making purposes.

  View employee hierarchy up to 10 levels deep.
  

• Employee Skill and Competency Records: This section allows you to record skills and competencies of employees.
  • Create Job Descriptions and map these to competencies and skills,
  • Record and update employee skill sheet,
  • Find gaps in desired and existing employee skills and competencies,
  • Manage employee travel records,
  • Record appraisal scores and gradings.
• Employee Financial Information
  • Capture employee expense records,
  • Manage salary structures and changes to salary records,
  • Capture employee financial investments details.
• Employee Exit Management
  • Capture the exit interview details and know the reasons for attrition,
  • Manage final clearance of employee from various departments ensuring that employee has completed all formalities,
  • Capture employee financial investments details.
• Reports and Analytics
  • EmpXtrack has around 60 online reports to get desired information instantly,
  • CEO's Dashboard: This dashboard has a collection of most significant reports required by top leadership.

Organizations that purchased EmpXtrack Employee Database used the following features:

• Quick data entry of employee information: Easy interface to enter employee data allows HR executives to speed up data entry and update of employee data.
• Search Employee Information Quickly: Search function in EmpXtrack HRMS ensures that you can search your database using any information you have.
• Consistency of information: Instant access to data and a variety of management reports, including CEO's dashboard, make HRIS an invaluable decision support system for the entire organization.
• Extensive Reporting and Analytics: Easy interface to enter employee data allows HR executives to speed up data entry and update of employee data.
• Data Gap Reports: Our data gap reports allows you to quickly find missing employee data to enable you to update it before it becomes critical.
• Security of Data against breach/ loss of data: As EmpXtrack HRMS is installed on secure servers and backed up regularly, your employee data is safe from any security breach or hardware failures. Further only authorized employees can access the employee data with a multiple level login available.