Are you facing too many employee issues these days? Don’t have enough time to write email to each employee?
Use these pre-written HR email templates to save your precious time and work efficiently.
Today professional communications are extremely necessary & time bound. A survey by McKinsey conducted in 2012 states that the professional desk workers spend more than 28% of their working hours dealing with emails. And these numbers are increasing with each passing day.
Not only the work hours, but there is a lot of stress involved in identifying ways to convey a potential message to employees, like saying no to particular task, encouraging employees, dealing with employee issues, etc.
To save you from all the hard work, we helped you with few HR email templates in the first part of this blog post.
In this part, we are giving few more pre-written templates to make your day-to-day communications easier. Feel free to tweak these email templates to your needs and send them off!
Let’s explore few more HR email templates.
HR Email Template 4. Employee Taking Too Many Leaves
It is essential to maintain a work-life balance. Taking some time off is as normal as coming to work. Every organization provide paid time off to employees so that they can get time to be involved in other activities of their interest. At the same time, leaves can’t be taken at the cost of compromising work and project deadlines. Employees must realize the importance of their presence at work.
If you have any employees who are taking too much time off, we recommend you to discuss the matter and inform them that they can’t continue to work at this high rate of unplanned leaves.
HR Email Template 5. Request Employee Feedback
Employee feedback is the most valuable tool to bring change in the work culture and environment. Depending upon the convenience, employers conduct quarterly, half-yearly or annual employee surveys to know their employee’s viewpoint.
Remember to be polite and positive while asking employees to be a significant part of your feedback program.
HR Email Template 6. Appreciate and Thank Team Members for their Contribution in Good Work
Appreciation is the fundamental element for any employee engagement program. Never ever miss even a small opportunity to appreciate your employees and thank them for their contribution in small/ big achievements.
Read on to know how you can praise your entire team, if you find their contribution valuable and result-oriented.
HR Email Template 7. Employee who is Not Performing Well
Dealing with an employee who is lagging is a challenging task.
Usually, the underperformer who misses out too many work deadlines is surrounded with negativity. All one needs to do is – support the person to boost his/ her morale and share few words of encouragement. This would be enough to motivate the employee and help him pick up the work speed.
So, have you got some helpful ideas from these HR templates?
See, these HR email templates are not the ultimate solution to your problem, but they can be helpful to initiate a conversation in any difficult situation.
If you think sending such an email could be a formal approach, then make sure to include a meeting request in the mail. In this way, you can get an opportunity to have a good discussion over things.
To be honest, these HR email templates are the best way to bring attention of an employee on a specific issue, before you unexpectedly pull the person aside to discuss the matter.
Empxtrack contains email/letter generation section that can store all your letters with formats. Mail merge functionality allows you to quickly generate the desired letter, include employee details (such as name, manager name, department, title etc.) and send it immediately. You can save time and also standardize the process across your company!