[Date: The date when the letter was generated]

[Name: Full Name of employee]
[Address: Address of employee]

Subject: Warning for Disciplinary Incident

Dear [First name of the Employee],

This letter is to serve an official warning to you for the incident that happened on <Date of Incident>. We were informed about <Describe in brief the Incident>. This kind of misconduct is not expected in the workplace and is against Company Policy <mention the name of policy, page number, section no, para number, or serial number in the company policy document>.

Our policy and guidelines are designed with a goal to make the work environment and company culture open and safe for all employees at all levels. We expect every employee to respect and follow these guidelines in order to encourage a collaborative and performance oriented work culture.

Since you have been found to be violating the rules, we are hereby putting you on a warning period <Mention the duration of warning Period>. During this period, your behavior will be monitored.

Any re-occurrence of the violation will ensure strict action against you that may be followed by

(a) Suspension without pay or

(b) Termination without prior notice.

We continue to believe that you are a valuable part of our organization and expect you to show immediate improvements. Looking forward to seeing positive outcomes of this discussion.

If you need my assistance or have queries, please feel free to reach out to me anytime. You are requested to sign a copy of this letter to indicate your acknowledgement of the discussion.

Sincerely,

[Your Name]
[Your Job Title]
[Company Name]
[Contact information]

[Date: The date when the letter was generated]

[Name: Full Name of employee]
[Address: Address of employee]

Subject: Warning for Poor Work Performance

Dear [First name of the Employee],

This letter serves a written warning to you for not meeting your objectives as outlined in your <Appointment Letter / Job Description / Prior performance appraisal / Goals as agreed between you and your supervisor>.

This letter confirms our discussion held on <date> regarding your below-par performance.

As intimated by <the management / your supervisor>, we are putting you on a Corrective Action Plan commencing from < mention date>. This plan is being introduced to bring your performance up to an acceptable standard, considering your capabilities and requirements of your job role.

Each member in our company is expected to contribute to the best of their abilities and meet the objectives laid out in their job role. Hence, we would like you to immediately improve your performance and meet expectations of your supervisor and company management.

We believe that you have the potential to be a meaningful contributor and would like you to work with commitment and resolve.

If you need my assistance or have queries, please feel free to reach out to me anytime. You are requested to sign a copy of this letter to indicate your acknowledgement of the discussion and also document specific outcomes in the notes section below

Sincerely,

[Your Name]
[Your Job Title]
[Company Name]
[Contact information]

[Date: The date when the letter was generated]

[Name: Full Name of employee]
[Address: Address of employee]

Subject: Warning for Irregular Attendance

Dear [First name of the Employee],

This letter is to serve a written warning to you for being irregular at work in <specify period>. We have observed the following issues. <Remove the non-applicable items>

• – You are taking too many leaves without prior approval of your supervisor
• – You are late at work or often leave prior to the close of office hours
• – You do not spend required hours in office
• – You do not conform to your shift timings

It has come to my knowledge that your supervisor has already discussed this with you multiple times but there are no improvement seen so far. Please consider this letter as an official warning from the management of our company.

Office is a place where your presence matters. Every employee (including you) has work targets and responsibilities and unexpected absence of any team member hampers the productivity and eventual outcomes that everyone is working for. Irregular attendance also affects the team morale and company discipline.

We are putting you on a warning period of <specify duration> and your attendance will be observed closely. If you continue to violate these policies and do not show changes in your behavior, the company reserves the right to terminate your employment without any further notice.

If you need my assistance or have queries, please feel free to reach out to me anytime. You are requested to sign a copy of this letter to indicate your acknowledgement of the discussion and also document specific outcomes in the notes section below

Sincerely,

[Your Name]
[Your Job Title]
[Company Name]
[Contact information]

[Date: The date when the letter was generated]

[Name: Full Name of employee]
[Address: Address of employee]

Subject: Violation of Dress Code in the Workplace

Dear [First name of the Employee],

It has been noticed that you have breached the company’s dress code policy. Your attire on <date of violation> did not meet the standards outlined in our dress code policy, specifically <mention specific violation, e.g., inappropriate clothing, casual attire, etc.>.

We understand that oversight may occur, but it is essential to adhere to the company’s dress code guidelines at all times. Your appearance reflects the professionalism and values of our organization, and deviations from the dress code can be disruptive and unprofessional.

As a result of this violation, we are issuing you this warning letter. Continued violations of the dress code policy may result in further disciplinary action.

We expect your immediate compliance with the dress code policy. If you have any questions, do discuss them with your manager or the HR department.

Hope you will take this matter seriously and ensure that your attire complies with our dress code policy in the future.

Sincerely,

[Your Name]
[Your Job Title]
[Company Name]
[Contact information]

[Date: The date when the letter was generated]

[Name: Full Name of employee]
[Address: Address of employee]

Subject: Warning Letter for Sexual Harassment in the Workplace

Dear [First name of the Employee],

It has come to our notice that you have engaged in behavior that constitutes sexual harassment in the workplace. Such conduct is entirely unacceptable and goes against the principles of respect, professionalism, and integrity that we uphold at <Company Name>.

Sexual harassment in any form creates an uncomfortable work environment for employees. It is a violation of company policy and is strictly prohibited by law.

Your actions not only undermine the trust and respect within our workplace community, but also expose the company to legal liabilities and damage our reputation.

This warning letter serves as a formal reprimand for your conduct. We take this matter very seriously, and any further instances of sexual harassment will result in severe disciplinary action, including termination of employment.

This warning letter serves as a formal reprimand for your conduct. We take this matter very seriously, and hence any further instances of sexual harassment will result in severe disciplinary action, including termination of employment.

We expect immediate and sustained improvement in your behavior. You are encouraged to participate in any training or counseling programs provided by the company to address this issue and prevent its recurrence.

Sincerely,

[Your Name]
[Your Job Title]
[Company Name]
[Contact information]

[Date: The date when the letter was generated]

[Name: Full Name of employee]
[Address: Address of employee]

Subject: Unauthorized Absence from Work

Dear [First name of the Employee],

It has come to our attention that you were on leave without prior information or getting approval from your manager. Unapproved leave is a serious violation of company policy.

We understand that unforeseen circumstances may arise that require you to take leave on short notice. However, it’s your responsibility to inform your manager or HR promptly and follow the proper leave request process.

Failure to adhere to these processes not only disrupts workflow but also creates unnecessary inconvenience for your colleagues and affects productivity.

As a result of this unauthorized absence, we are issuing you this warning letter. You must understand the importance of timely communication and compliance with company policies.

Any future instances of unapproved leave may lead to further disciplinary action, up to and including termination of employment.

We expect your full cooperation and adherence to company policies moving forward. If you have any questions regarding our leave policies, do discuss them with your manager or the HR department.

We trust that you will take this matter seriously and won’t repeat this in the future.

Sincerely,

[Your Name]
[Your Job Title]
[Company Name]
[Contact information]