Workflow Means ‘Business’!


HR on Cloud

As your business grows, seamless flow of information between multiple stakeholders becomes pivotal. In this situation, you need a well-defined Workflow Management System. Making information available to the right person, at the right time, helps ensure timely decision making. A right workflow management system lets you define, control and regulate all the activities involved in your business processes. Such systems allow auditing of how business processes are accomplished so that team members can bring perfection in their work.

Let’s better understand the workflow management system

Workflow management system developers understand your complicated business processes and offer a sophisticated system to simplify your business processes.

Define multiple processes

In large organizations, you may find multiple processes to accommodate with different team members at different locations. Modern workflow management systems can intelligently recognize, define and integrated with such processes.

Smartly deals with non-linear processes

Business processes are not necessarily linear and flaws or special situations creep in at later stages. Advanced workflow management systems incorporate ‘a master control panel’ to deal with such scenarios.

Control disruptions

If you have a long pipeline or business process, “outages” are bound to happen. To mitigate such losses, you must have an automated workflow management system to ensure that jobs get saved in the event of an outage.

Allows human interaction

At certain stages, your business process may require ‘human interaction’ for quality inspection or auditing. Modern workflow management systems can accommodate the planned and unplanned intervention of human hands.

But, workflow management systems are complicated, what to do?

While the millennials feel that embracing technology will help one get ahead, many struggle to understand the value addition it brings – especially those people who have successfully managed their businesses for decades with traditional/manual processes. In this case, it is important to understand that every business is unique and so is its business process and workflow.


Insurance is one of most strictly regulated business/service sectors. The unique workflows of this Insurance sector includes:

  • » Massive amounts of documentation and procedures.
  • » Several steps between the time of claim and reimbursement.
  • » Flawless communication channel throughout the claim process.

Many insurers fail to deliver quality services because they still use antiquated ‘legacy’ software that doesn’t integrate with other software systems. Modern workflow management systems can be definitely a competitive advantage for them.


Finance is also a heavily regulated industry. The unique elements in its business processes include:

  • » Many finance companies offer regular banking services.
  • » They deal with large numbers of ordinary people.
  • » Their customers demand online and mobile solutions to check balances, receive alerts in certain situations and apply for services online.

The right workflow management system can create a lot of difference in delivering financial as well as banking services. Such systems can make the companies more efficient, customer-oriented and put them at a competitive advantage.


The healthcare industry is coping with an influx of newly insured patients. The industry is experiencing a shift towards value-based reimbursement by private insurers and Medicare. This is indeed a unique PAIN area in its workflow because there’s no room for inefficient processes in this business process.

This industry can reap enormous benefits from using a modern workflow management system. The system can help automate and streamline complicated processes, including lower risk in the event of auditing, lower labor costs and more efficient billing and collections.

Author’s take

The business processes around us are constantly evolving with the ever-increasing availability of intelligent tools and apps to manage business workflows. A well-defined workflow management system ensures continuous delivery, automates tasks at every step and helps teams interact more. While dealing with employees, where you find equally complex data management need, a good workflow management system can assist HR and manage the business workflow in a more balanced way.

TAGS: Cloud HR, HCM, HR Software, HR Technology, HRMS

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