Travel And Expense Management Software
Streamline and simplify end-to-end travel management and expense reimbursement with Empxtrack travel and expense management software
Our robust travel and expense management software automates the entire process – from making travel plans to expense reimbursement. With Empxtrack, you can cut down costs on business travel and track expenses efficiently.
Benefits of Empxtrack business
travel and expense management software
Empxtrack travel and expense management software simplifies travel bookings, avoids delays in expense reporting, and supports customization of special travel approval workflow. With an all-in-one automated travel expense management solution, you can ensure business expenses and claims are paid by the employer in a timely manner.
Audit your business expenses quickly and set up rules to limit overspending in business travel. Increase productivity, ensure travel policy compliance, and minimize costs associated with travel expenses with the best travel and expense management software.
Faster employee travel and expense reimbursement with expense management software
Empxtrack reduces the expense reimbursement turnaround time significantly. Employees can raise claims or submit expense requests in just a few clicks. The software allows HR and managers to approve requests in no time. This saves time in travel request submission and query handling. Faster processing improves overall employee satisfaction and experience.
Quick e-receipt handling
Save your employees from the inconvenience of keeping printed bill receipts till the time of claim settlement. Empxtrack is a cloud-based software that allows your employees to scan and submit receipts for quick reimbursement. Our business travel and expense management software maintains online records of receipts and bills. Thus, making the claim settlement and reimbursement process easier for employees.
Policy-compliant travel approvals and expense claims
Empxtrack travel and expense management system incorporates company’s travel policy in the employee handbook to ensure compliance. This encourages employees to abide by the guidelines and not violate or bypass any rule when creating travel requests.
Empxtrack sends alert notifications to the employees after auto-checking all travel expenses if any rule from the travel policy is violated. Managers and HR can overview these requests conveniently and handle everything effectively.
Integration with payroll and other HR tools
Empxtrack integrates with payroll software to process reimbursements accurately. Empxtrack business travel and expense management software can also be integrated with the employee portal and HRIS, leave, attendance, and other HR tools. via API integration. With integration, you can automatically import expense data in your payroll system to process reimbursements accurately. This saves time in manual recurring of data entries and increases data accuracy.
Paperless expense reports with Empxtrack expense management software
Empxtrack software is entirely paperless. Furthermore, it accelerates expense reporting as employees can simply fill out expense reports as soon they incur the expenses. In addition to this, the expense reports then get automatically updated in the system.
Visibility into actionable data with Empxtrack business travel and expense management software
Empxtrack offers reports and dashboards that give a consolidated view of total travel spending for a time period. In addition, it helps in viewing travel expenses for each department, the travel frequency of employees, and much more. Your managers and finance controllers can gain insights into the costs associated with business travel and make informed decisions.
Cost reduction with Empxtrack expense management software for small businesses and enterprises
Empxtrack offers you real-time data on business and travel expenses. You can examine expense data and avoid unnecessary costs. With the best travel and expense management software, identify cases where company expenses and travel spend exceeds beyond appr
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Features of Empxtrack business travel and expense management software
Speed up approval workflows
The uniqueness of our software lies in supporting multi-department and multi-level approval workflows based on the company requirements.
Empxtrack has one of the best travel and expense management software in the market. Approve expense reports with audit trails and reduce turnaround time for reimbursements. Allow managers to analyze travel and expense data, such as recent travel history, travel frequency, total travel expense etc of each subordinate in a month.
Travel requests as per an employee’s preferences
Empxtrack allows your employees to create travel requests according to their preferences. Create, submit, and approve expenses instantly using a mobile device or desktop. Moreover, employees get options like flight bookings, pre-approved travel plans, ticketing, hotel reservations, on-trip invoice submission, and so on. Flexibility in the process makes employees feel valued and satisfied.
Pre, post, or on-trip expense approvals
Travel and expense management is a tedious and complex process. Empxtrack travel expense management system implements a well-organized process where employees can add their estimated expenses prior, post, or during the business trip. Once the request is approved, the employee receives the advance amount for business travel. This makes it easy for employees to pay the bills without spending their own money.
Observe the variation in submitted and claimed expense
Empxtrack offers a dashboard that displays the total amount applied before the travel and amount claimed after the trip. This feature not only has financial benefits, but it helps managers, HR, and leaders to view the variation in expense submitted or claimed.
Credit card integration with Empxtrack travel and expense management software
With Empxtrack, you will never face any issues in making payments. You can easily integrate your corporate credit cards with our software to make direct payments against the invoices created during business travel.
Complete visibility on travel spend
Empxtrack provides analytics and reporting tools that generate reports in just a few clicks. User-friendly dashboards give insights on travel expenditure, budgeting, policy compliance, and more
Customized travel and expense process
Travel and expense management is made easy with the flexibility to customize travel policies, allocate travel funds and authorize expenditures on each travel. with Empxtrack travel and expense software customize travel approval workflow as per your company’s requirements. The software also provides flexibility to set up grade-wise privileges for travel, lodging, and other expenses.
Online e-receipt management with Empxtrack software for expenses management
With Empxtrack, business travelers can claim expenses even on the move. They can capture receipts online via mobile, attach them with the claim request and do away with paper bills.The software is equipped with web and mobile-enabled features.This makes it easy to claim an expense against authorized travel plans and create an expense sheet
More reasons to choose Empxtrack travel and expense management software
Empxtrack provides multiple configurations to manage travel requests, set up travel modes, configure expense types, set up expense processes, approval workflow, and much more.
Claim submission on the go
You can use e-receipts or submit expense reports online. It is possible through mobile or desktop devices. Your employees’ expense settlement will be done quickly, leading to employee satisfaction.
End-to-end audit trail
Empxtrack business expense and travel software maintains consolidated data and summarizes all reimbursements. This makes auditing stress-free for your managers.
Access support 24×7
Empxtrack is a user-friendly software that comes with self-training tutorials and an easy-to-use interface. Our support team is available 24×7 to assist you.
Overcome challenges with Empxtrack’s best travel and expense management software
Empxtrack is an all-in-one travel and expense management solution for businesses of all sizes. The software helps you automate the entire process of the travel plan, advances, and settlement of expense reimbursements. The best travel expense management software that manages travel requests and claims systematically and transparently.
With Empxtrack travel and expense management software, you can get:
- 100% compliance with company’s travel policy
- Customizable workflows
- Transparency and visibility on expense data
- Timely submission of travel requests and claims
- Easy integration with payroll and other HR tools
- Comprehensive reports and dashboards
- 24×7 customer support
Take a free demo of Empxtrack business travel and expense management software now!
Frequently Asked Questions
How to ensure employee travel requests adhere to the company’s expense and travel policy?
Empxtrack corporate travel expense management software,auto-checks each travel and expense request as per your company’s policy. It sends an alert to all employees to make corrections if they violate the policy.
Is it possible to configure the expense process using Empxtrack business travel and expense management software?
You can configure the expense process in just a few minutes. Set up the expense voucher generation logic, the type of expense sheet, and the approval mode.
Empxtrack travel and expense management software supports multiple currencies. All you have to do is set the multi-currency mode and currency codes. Keep in mind to enforce a single currency for one sheet to ease accounting requirements.
How long does an employee have to wait to reimburse expense claims?
The expense request has to undergo an approval process before reimbursement. Based on the company policy, the expense gets reimbursed instantly or with the salary payout after approval. With Empxtrack, you can speed up claim reimbursements and carry out accurate payroll processing.
How do you set up travel modes with Empxtrack expense and travel management software?
Empxtrack corporate travel and expense management software supports up to 2 level drill-down for travel modes. For instance, you can go for travel modes such as air, road, and train. Mainly for air travel mode, it can be further divided into first, business and economy class. You can select travel modes based on employee groups. Just keep in mind that each travel class has eligibility criteria, and you may have to choose as per your employee’s grade in an organization.
If my employee is traveling but cannot submit their expenses, how to deal with this scenario?
At times, employees have to travel or get posted in an area where it’s hard to stay connected online. In such cases, the Empxtrack employee expense management system enables HR and managers to submit expense or travel requests on behalf of their team members. They just need to type the employee’s name and mention the travel or expense details.
This request goes through an approval workflow before the final update, depending upon the configuration in your system.
Does Empxtrack offer a detailed report of the total travel expenditure of my organization?
Yes, the Empxtrack corporate travel and expense management software allows you to have full visibility on travel spend with the help of analytics and reporting tools. It offers comprehensive reports and dashboards for data analysis.