Relieving Letter Meaning, Definition, Format & Example

A Relieving letter is an official letter provided to an employee upon their departure from the company. This subsequently serves as formal confirmation that the employee’s resignation has been accepted including the notice period completion, and that they have been released from their duties.

Generally, this letter is required when joining a new organization, as it verifies the employee’s exit from their previous role. In addition, a proper relieving letter should state the employee’s last working day and confirm that there are no outstanding dues or obligations with the former organization.

Relieving Letter Format

A structure needs to be followed while writing this employee clearance letter. It should contain the following content:

Date of Relieving
Salutation
Subject line
Formal statement that shows no due is pending
Appreciation and best wishes for the future
The company’s official stamp

Relieving Letter Example

Here’s an example relieving letter:

Date: 3/16/2025

[Employee’s Full Name]
[Employee’s Address]

Subject: Relieving Letter

Dear [Employee’s Name],

This letter is to acknowledge the receipt and acceptance of your resignation letter dated [Resignation Date]. We have accepted your resignation and updated our records to reflect that your last day of employment is at the end of the business day on [Last Working Day].

Thank you for your contributions during your tenure with [Company Name], and wish you all the best in your future endeavors. Moreover, we will issue your full and final settlement via direct deposit within 30 days of your last day of employment.

Warm regards,
[Your Name]
[Your Designation]
[Company Name]
[Contact Details]

Frequently Asked Questions

Q1.	What is the relieving letter meaning?
Ans.	The relieving letter meaning is that an employer issues it to formally confirm that an employee has officially resigned, completed all exit formalities, and has no pending dues. Generally, employees need this letter when joining a new job.
Q2.	How is a relieving letter different from an experience letter?
Ans.	Relieving Letter Issued to an employee on their last working day after completing the handover process. The employer confirms that the employee has been officially relieved from their duties and responsibilities. Experience Letter Issued along with or after the final settlement process. Highlights the employee’s duration of service, role/designation, and conduct. Acts as a professional reference, helping the employee in future job opportunities.
Q3.	Why is a relieving letter important?
Ans.	The employee clearance letter is important for the following reasons: 1. It confirms that the employee has officially resigned and completed the notice period. 2. Additionally, it ensures that the employee has been released from all duties and responsibilities. 3. It verifies that the employee left the organization professionally and on good terms. 4. Furthermore, it ensures that no company property or confidential data remains with the employee
Q4.	Do I need a relieving letter when switching jobs?
Ans.	Yes, an exit letter is often required when changing jobs, as it serves as proof that you’ve officially exited your previous role and met all responsibilities. Moreover, it can also include a reference to the exit interview letter if conducted. It assures the new employer that you’re eligible to join without any pending obligations.
Q5.	Can a company refuse to issue a relieving letter?
Ans.	Although companies are not legally required to provide a clearance certificate, they commonly practice it. However, an employer may withhold the letter in cases of misconduct, policy violations, or unresolved dues.
Q6.	How long does it take to receive a relieving letter after resignation?
Ans.	The timeline for receiving an HR resignation letter can differ from company to company. While some organizations provide it on the last working day, others may take a few days to a few weeks. In certain cases, the company may tie it to the full and final settlement process, which can extend up to 45–60 days. Therefore, you should have a word with your HR department regarding this.
Q7.	What should I do if I don’t receive my relieving letter?
Ans.	If you don’t receive your relieving letter, follow up with HR or your manager. Be sure to submit a formal request in writing, clear all dues and formalities, and escalate if necessary. Keep records of all communication. If the matter remains unresolved, seek legal advice for your termination letter.